City of Hood River, Oregon
Resolution No. 2019-03

A RESOLUTION AUTHORIZING PAYMENT OF A STIPEND TO REIMBURSE ACTUAL CHILD CARE COSTS INCURRED BY VOLUNTEER MEMBERS OF CITY PUBLIC BODIES TO ATTEND PUBLIC MEETINGS

 The Hood River City Council makes the following findings:

 WHEREAS, the City of Hood River relies heavily upon the volunteer time, efforts and energy of hundreds of its citizens to serve on various volunteer boards, commissions and committees, such as City Council, Planning Commission, City Budget Committee, Urban Renewal Agency, Urban Renewal Advisory Committee, and Urban Renewal Budget Committee; and

 WHEREAS, while the City does not typically pay compensation or a stipend for the time devoted to such volunteer service, the City Council wants to reduce barriers to participation for this work in terms of paying for child care while these volunteers attend meetings related to city business; and

 WHEREAS, ORS 221.905 authorizes the Council to set by ordinance the amount and terms of compensation to people for volunteer public service, but does not prescribe any requirements for reimbursement of expenses; and

 WHEREAS, the Council convened a duly-noticed public hearing on March 25, 2019 to consider whether and how much to reimburse council, commission and various volunteer committee members for the cost of obtaining child care services members while attending public meetings of these volunteer bodies, after which the Council directed staff to prepare a draft resolution that includes the following: 

• Include the childcare stipend information when advertising a vacancy
• Include some type of self-verification on the reimbursement form
• Determine an appropriate dollar amount per hour

 WHEREAS, staff brought the reimbursement proposal back to the Council for further consideration and possible adoption at its April 8, 2019 regular meeting.

 NOW THEREFORE, BE IT RESOLVED by the Hood River City Council that, based upon the foregoing findings and consistent with ORS 221.905, that the City hereby authorizes the reimbursement of members of the following public bodies to obtain child care for any dependent minor child of the member for any time during which members of these bodies are attending public meetings associated with their committee/ commission/council duties:

• City Council,
• Planning Commission,
• City Budget Committee,
• Urban Renewal Agency,
• Urban Renewal Advisory Committee, and
• Urban Renewal Budget Committee

 BE IT FURTHER RESOLVED that any member of any of these public bodies that desires reimbursement under this Resolution shall submit to the City Clerk each month documentation of child care costs incurred in the previous month while attending public meetings associated with their committee/commission/council duties.  Any such reimbursement request shall be submitted on forms prescribed by the City.  The City Clerk shall issue a check for those amounts, payable to the member, within 30 days of presentment up to a maximum of $12 per hour of qualifying child care.

 BE IT FURTHER RESOLVED that this Resolution shall not apply to the currently seated members of the City Council but shall apply to any subsequently elected or appointed Council members.

 IT IS SO RESOLVED, passed and effective this 8th day of April 2019, by the Hood River City Council.

 

        
 Paul Blackburn, Mayor of Hood River

 


Attest:


      
Jennifer Gray, City Recorder Approved as to form:


      
Daniel Kearns, City of Attorney