URBAN RENEWAL AGENCY RESOLUTION NO. 2012- 17
(A RESOLUTION OF THE BOARD OF THE HOOD RIVER URBAN RENEWAL AGENCY APPROVING AMENDED BY-LAWS)
WHEREAS, the Hood River Urban Renewal Agency (Agency) is an agency of the City of Hood River, Oregon (City), pursuant to ORS Chapter 457.
WHEREAS, initially, the City established the Agency by ordinance with a seven member board, consisting of three members of the City Council, two Port of Hood River Commissioners, one member of the City Planning Commission, and one member from the public at large, consistent with ORS 457.035.
WHEREAS, effective May 9, 2012 via Ordinance No. 2003, the City Council transferred the authority to exercise the powers of the Agency to a board consisting of all seven members of the City Council and two members of the Hood River Port Commission, consistent with ORS 457.055.
WHEREAS, the newly composed Agency Board wishes to adopt revised by-laws to govern the conduct of the Agency Board;
NOW, THEREFORE, THE BOARD OF THE HOOD RIVER URBAN RENEWAL AGENCY RESOLVES THAT ITS BY-LAWS ARE AMENDED TO READ AS FOLLOWS:
ARTICLE I – PRINCIPAL OFFICE AND AUTHORITY
Section 1. Office: The principal office of the Agency shall be the City Hall of the City of Hood River, Oregon, or such other location within the City as the Agency hereafter designates.
Section 2. Powers and Duties of the Agency: The powers and duties of the Agency shall be as provided in ORS Chapter 457, Ordinance No. 1601 adopted by the Hood River City Council on July 6, 1988 as amended by Ordinance No. 1646 adopted by the Hood River City Council on August 26, 1991, Ordinance No. 1707 adopted by the Hood River City Council on July 19, 1994, and Ordinance No. 2003 adopted by the Hood River City Council on May 9, 2012.
ARTICLE II – BOARD MEMBERS
Section 1. Terms: Per Ordinance No. 2003, seven Board members are the then current members of the City Council, each serving terms concurrent with their terms as City Council Members. The two Board members who are active Commissioners of the Port of Hood River, appointed by the Port of Hood River and subject to approval by the City Council, each serve two year terms.
Section 2. Existing Enactments: Consistent with Ordinance No. 2003, all resolutions and other enactments of the Board of the Agency in effect prior to passage of Ordinance No. 2003 remain in effect except to the extent that those provisions conflict with Ordinance No. 2003.
ARTICLE III – OFFICERS AND PERSONNEL
Section 1. Officers: The officers of the Agency shall be chair and vice chair.
Section 2. Chair: The chair shall be elected by the Board members of the Agency and shall preside at all meetings of the Agency Board. The chair shall sign all contracts, deeds, and other instruments approved by the Agency Board. At each meeting, the chair shall submit such recommendations and information as the chair may consider proper concerning the business, affairs, and policies of the Agency.
Section 3. Vice Chair: The vice chair shall be elected by the Board members of the Agency and shall perform the duties of the chair in the absence or incapacity of the chair; and in case of resignation or death of the chair, the vice chair shall perform such duties as are imposed on the chair until such time as the Board elects a new chair.
Section 4. Additional Duties: The officers of the Agency shall perform such other duties and functions as may from time to time be approved by the Agency Board.
Section 5. Election or Appointment: The chair and vice chair shall be elected annually by the Board members at the first regular meeting of the Board in July of each year, and shall hold office for one year or until their successors are elected and qualified.
Section 6. Vacancies: Should the office of the chair or vice chair become vacant, the Board shall elect a successor from its members at the next regular meeting and such election shall be for the unexpired term of such office.
Section 7. Agency Administrator and Legal Counsel: The Board shall appoint an administrator and legal counsel, both of whom shall be appointed for an indefinite term, consistent with Article IV, Section 4 of these bylaws. The administrator shall keep the records of the Agency, record all votes, keep a record of the proceedings of the Agency, and perform all duties incident to the office and other duties and functions as may from time to time be approved by the Agency Board. Legal counsel shall be an independent contractor and shall not be considered an employee of the Agency or City. No Board member shall be eligible to become legal counsel to the Agency until at least one year after leaving office as a Board member.
Section 8. Other Positions/Personnel: The Board may create additional positions and appoint such personnel as it may from time to time find necessary or convenient to perform such duties and obligations at such compensation as may be established by the Board, which appointments shall continue at the pleasure of the Board or until resignation.
Section 9. Removal: The chair, vice chair, administrator and legal counsel may be removed at any time, consistent with Article IV, Section 4 of these bylaws.
ARTICLE IV – MEETINGS
Section 1. Regular Meetings: Regular meetings shall be in accordance with the Oregon Public Meeting Law, ORS 192.610 et seq. All meetings shall be held in the Council Chambers in the City of Hood River, Oregon, or at such other place within the City and at such a time as determined by the Board, consistent with Section 4 of this article. A regular meeting may be adjourned to a time and date certain and no notice of such adjourned meeting need be given.
Section 2. Special Meetings: The chair may, when the chair deems it expedient, and shall, upon the written request of two Board members of the Agency, call a special meeting of the Agency to be held at the regular meeting place, unless another location within the City is specified in the call, for the purpose of transacting any business designated. Special meetings may also be held at any time by unanimous consent of all Board members of the Agency. Notice of special meetings shall be in accordance with ORS 192.640.
Section 3. Quorum: Five (5) Board members shall constitute a quorum for the purpose of conducting its business and exercising its powers. A majority of the Board members of the Agency present and voting shall be necessary to determine any questions before the Agency, unless otherwise specified by law, in these by-laws, or in a resolution of the Agency Board.
Section 4. Results of Voting/When Majority Vote of Full Board Required: The results of all votes and the vote of each Board member shall be recorded in the minutes. ORS 192.650(c). A majority vote of the full Board shall be required for approval of all contracts, removal of the Board chair, vice chair, Agency administrator or legal counsel, approval of revisions to these by-laws, and scheduling of regular meetings.
Section 5. Order of Business: At the regular meetings of the Agency, the following shall be substantially the order of business:
(a) Agenda Additions or Corrections
(b) Public Comment
(c) Approval of Minutes from previous meetings
(d) Discussions and/or Action items
(e) Reports of Committees and Subcommittees
(f) Items from Agency Board members
Section 6. Resolutions: All resolutions shall be in writing.
Section 7. Roberts Rules: All rules of order not herein provided for or provided for by resolution shall be determined in accordance with Roberts Rules of Order, Newly Revised.
Section 8. Open Meetings: All meetings shall be open to the public, except that any portion of a meeting may be held in Executive Session, subject to compliance with ORS 192.660.
ARTICLE V- PROCEDURES
Section 1. Standing or Special Committees: The chair is authorized to refer items to standing or special committees for recommendation and report. All committees shall be appointed by the chair unless otherwise ordered by the Agency Board. The committee member first named shall act as chair thereof. Appointments to such committees need not be restricted to Board members of the Agency. Any committee authorized to make decisions for or recommendations to the Board is a “governing body” as defined in ORS 192.610(3) and hence subject to the Oregon Public Meeting Law.
Section 2. Authorization of Expenditures: All disbursements of Agency funds shall follow the regular disbursement procedures of the City. The signature of either the chair or vice chair shall be required on all checks. A listing of expenditures made since the last regular meeting shall be presented to the next regular meeting for review by the Board.
Section 3. Advisory Committee: The Agency Board shall, by resolution, appoint an Advisory Committee to advise the Board regarding issues concerning the implementation of the urban renewal plans. The Advisory Committee shall consist of seven (7) members: Six (6) of the members shall be from the public at large who are property owners in the City, or registered electors residing within the City for at least one year; One (1) member shall be a member of the City of Hood River Planning Commission and nominated by the Planning Commission. Initially, two (2) of the members shall serve for a term of two years; two (2) members shall serve a term of three (3) years; and two (2) members shall serve for a term of four years. The member from the Hood River City Planning Commission shall serve for a term of four years, provided that he or she remains a member of the planning commission. After the initial terms have expired, the members of the Advisory Committee will serve four-year staggered terms.
ARTICLE VI – FINANCIAL
Section 1. Financial Reporting: The financial records of the Agency shall be maintained separately from the financial records of the City.
Section 2. Budget: Budget procedures shall be in compliance with state budget laws. The budget committee of the Agency shall consist of the Board members of the Agency plus eligible members from the Advisory Committee established pursuant to Article V, Section 3 of these bylaws. If there are vacancies on the budget committee, the Board may appoint citizen members from the City’s budget committee to fill any vacant positions.
Section 3. Audit: An annual audit of the fund or funds of the Agency shall be performed by the auditor of the City using the same procedures as are used for funds of the City and in accordance with state audit laws, at the Agency’s sole expense.
ARTICLE VII – AMENDMENTS
Amendments to By-Laws: Subject to Article IV, Section 4, these by-laws may be amended only at a regular or special meeting of the Board for which notice of such proposed amendment is provided to Board members with at least ten (10) days’ written notice prior to the date of the meeting, which notice shall include the specific language of the proposed amendment.
PASSED AND ADOPTED this 24 day of May 2012.
Hoby Streich, Chair
Jennifer Gray, City Recorder