City of Hood River
Resolution No. 2010-31

A Resolution granting an exemption from competitive bidding requirements and authorizing a competitive request for proposals (RFP) type process for a contract to renovate the old City Hall

 WHEREAS, the City of Hood River recently sold the property and building a 301 Oak Street where the city’s primary government offices are located and will renovate the old City Hall building at 207 Second Street to accommodate the city’s government offices; and

 WHEREAS, renovation of an historic public building requires specialized design, construction and project management skills and the short time line and limited budget require a construction manager/general contractor for this project; and
 
 WHEREAS, the city will be paying monthly rent at its current location until the old City Hall building is renovated which imposes a short time line on the bidding, design and construction process and places a premium on an efficient yet competitive bid process; and

 WHEREAS, the budget for the renovation of the old City Hall building is limited to the proceeds from the sale of the building at 301 Oak Street, where city offices are currently located; and

 WHEREAS, this project requires specific and particularized design and construction skills because it involves the renovation of an historic (80-year old) public building that must maintain its structural and historic integrity, yet be renovated to modern office building standards, including green design and energy efficiency standards; and

 WHEREAS, an appropriate and suitably qualified construction manager/general contractor can be obtained through a competitive Request for Proposals (RFP) type process which will ensure there will be no favoritism and will encourage competition, while obtaining a suitably qualified construction manager/general contractor; and

 WHEREAS, ORS 279C.335 authorizes the City to exempt certain contracts for public improvements from the competitive procurement procedures that would otherwise apply when to do so would not likely encourage favoritism or diminish competition for government contracts; and

 WHEREAS, HRMC 2.32.040.B.4 provides an exemption from the City’s public procurement requirements for public improvement contracts when such an exemption is justified under ORS 279C.335; and

 WHEREAS, HRMC 2.32.040.B.5 provides that an exemption for award of a contract through competitive proposals, the provisions of ORS 279C.400 to 279C.410 shall apply; and

 WHEREAS, the City Council finds that renovation of an historic public building requires specialized design, construction and project management skills and the short time line and limited budget for the renovation of the old City Hall justify an exemption from the competitive bid procedures that would otherwise apply here; and

 WHEREAS, use of a competitive RFP process will ensure there will be no favoritism and will encourage competition, while obtaining a suitably qualified construction manager/general contractor for this project.

 NOW, THEREFORE, BE IT RESOLVED by the Hood River City Council, acting as the Contract Review Board, that, pursuant to ORS 279C.335, the contract for the renovation of the old City Hall shall be exempt from the competitive bidding requirements that would normally apply to a contract for reconstruction of a public improvement. 

 BE IT FURTHER RESOLVED that the contract for renovation of the old City Hall shall be a done as a competitive Request for Proposals (RFP) type process pursuant to the requirements, and awarded according to the standards, in ORS 279C.400 to 279C.410.

 Approved by the Hood River City Council, acting as the Contract Review Board, this ____ day of ______________ 2010 to take effect immediately

 

       ______________________________
       Arthur Babitz, Mayor
Attest:


     
Jennifer Gray, City Recorder Approved as to form:
 

     
Daniel Kearns, City Attorney